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Sample Forms & Product Catalog

BABA FARID GLOBAL TRADING - FZCO - PRODUCT CATALOG

BASMATI VARIETIES

Super Kernel Basmati Rice
1121 Basmati Rice (Long Grain)

NON-BASMATI VARIETIES

IRRI-6
IRRI-9
IRRI Super Fine
C-9
PK-386

NEW / EMERGING VARIETIES

Table of Contents

1. Customer Registration Form Page 3 2. Know Your Customer (KYC) Verification Form Page 4 3. Supplier Registration Form Page 5 4. Purchase Order Form Page 6 5. Quality Control Inspection Form Page 7 6. Shipping & Export Documentation Form Page 8 7. Payment Authorization Form Page 9 8. Letter of Credit Application Form Page 10 9. Invoice Template Page 11 10. Risk Assessment Form Page 12 11. Compliance Checklist Page 13

Know Your Customer (KYC) Verification Form

Customer Identification

Customer ID

Verification Date

Document Verification

Document Type	Required	Received	Verified	Document Number	Expiry Date	Notes
Certificate of Incorporation	✓
Trade License	✓
Tax Registration Certificate	✓
Bank Account Details	✓
Authorized Signatory ID	✓
Import License	○

Risk Assessment

Risk Rating

Politically Exposed Person (PEP) Status

Sanctions List Check

Verification Officer Details

Officer Name

Officer ID

Verification Notes

Verification Officer Signature

Date

Compliance Manager Approval

Supplier Registration Form (KYS)

Supplier Information

Supplier Name *

Supplier Type *

Complete Address *

Region/Province *

Quality Standards

Quality Parameter	Standard Met	Certification Available	Testing Frequency	Notes
Moisture Content
Broken Rice %
Foreign Matter
Pesticide Residue

Supplier Signature

Date

Baba Farid Global Trading Approval

Purchase Order Form

Order Information

Purchase Order Number

Order Date

Customer Reference

Required Delivery Date

Product Details

Rice Variety	Grade	Packaging	Quantity (MT)	Unit Price (USD)	Total (USD)


Total Order Value:

Delivery & Payment Terms

Incoterms

Port of Loading

Destination Port

Payment Terms

Special Instructions

Additional Requirements

Customer Signature

Date

Baba Farid Global Trading Acceptance

Quality Control Inspection Form

Inspection Details

Batch Number

Inspection Date

Rice Variety

Quantity Inspected (MT)

Physical Quality Parameters

Parameter	Standard Requirement	Actual Result	Pass/Fail	Notes
Moisture Content (%)	Max 14%
Broken Rice (%)	Max 5%
Foreign Matter (%)	Max 0.1%
Chalky Grains (%)	Max 6%
Average Grain Length (mm)	Min 6.0mm
Damaged Grains (%)	Max 1%

Overall Assessment

Overall Grade

Inspector Name

Inspection Remarks

Quality Inspector Signature

Date

QC Manager Approval

Shipping & Export Documentation Form

Shipment Information

Shipment Reference

Booking Reference

Vessel Name

Voyage Number

Container Details

Container Number	Container Type	Rice Variety	Net Weight (MT)	Gross Weight (MT)	Seal Number

Export Documentation Checklist

Document	Required	Prepared	Verified	Document Number	Notes
Commercial Invoice	✓
Packing List	✓
Bill of Lading	✓
Certificate of Origin	✓
Phytosanitary Certificate	✓
Quality Certificate	✓
Insurance Certificate	○

Export Manager Signature

Date

Customs Clearance Stamp

Payment Authorization Form

Transaction Information

Transaction Reference

Payment Date

Payment Amount (USD)

Payment Method

Beneficiary Details

Beneficiary Name

Account Number

Bank Name

SWIFT Code

Compliance Verification

Compliance Check	Status	Verified By	Date	Notes
AML Screening
Sanctions Check
Source of Funds

Authorization

Authorization Notes

Finance Manager

Compliance Officer

Managing Director

Letter of Credit Application Form

Applicant Information

Applicant Name

Application Date

Complete Address

Beneficiary Information

Beneficiary Name

Country

Beneficiary Address

Dubai, United Arab Emirates

Letter of Credit Details

LC Amount (USD)

LC Type

Expiry Date

Latest Shipment Date

Commodity Details

Commodity Description

Total Quantity (MT)

Unit Price (USD/MT)

Shipping Terms

Incoterms

Port of Loading

Port of Discharge

Partial Shipment

Required Documents

Commercial Invoice

Packing List

Bill of Lading

Certificate of Origin

Phytosanitary Certificate

Quality Certificate

Insurance Certificate

Applicant Signature

Date

Bank Use Only

Commercial Invoice

Seller Information

BABA FARID GLOBAL TRADING - FZCO
Dubai, United Arab Emirates
Phone: [Phone Number]
Email: [Email Address]
Trade License: [License Number]

Buyer Information

Company Name

Address

Invoice Details

Invoice Number

Invoice Date

Purchase Order Reference

LC Reference

Product Details

Description	Rice Variety	Origin	Quantity (MT)	Unit Price (USD)	Total (USD)


Subtotal:
Freight Charges:
Insurance:
TOTAL INVOICE VALUE:

Shipping Information

Incoterms

Port of Loading

Port of Discharge

Vessel Name

Payment Terms

Payment Terms

Authorized Signature

Date

Company Stamp

Transaction Risk Assessment Form

Transaction Information

Transaction ID

Assessment Date

Customer Name

Transaction Value (USD)

Risk Factors Assessment

Risk Factor	Low (1)	Medium (2)	High (3)	Score	Comments
Customer Location/Country Risk
Customer Business Profile
Transaction Size
Payment Method Risk
Documentation Completeness
Regulatory Compliance
TOTAL RISK SCORE

Risk Rating & Recommendations

Overall Risk Rating

Recommendation

Risk Mitigation Measures

Risk Analyst

Date

Risk Manager Approval

AML/CTF Compliance Checklist

Transaction Information

Transaction Reference

Review Date

Customer Name

Compliance Officer

AML/CTF Compliance Checklist

Compliance Requirement	Completed	N/A	Date Completed	Verified By	Notes
Customer Due Diligence (CDD) Completed
Enhanced Due Diligence (EDD) if Required
PEP Screening Completed
Sanctions List Screening
Source of Funds Verification
Transaction Monitoring Review
Suspicious Activity Assessment
Record Keeping Requirements Met
Regulatory Reporting (if required)

Compliance Assessment

Overall Compliance Status

Action Required

Compliance Notes & Recommendations

Compliance Officer

Date

Senior Management Review

BABA FARID GLOBAL TRADING - FZCO - Dubai, United Arab Emirates

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